The land registry in the country is being completed and the process of posting data in many areas has begun. Posting is very important as it is the last stage before our individual property is finally recorded in the Land Registry. For this reason, it is extremely important for owners to carefully check all the details of the property and the rights and to correct any errors NOW, rather than in the next phase of corrections, which requires complex, costly, and time-consuming procedures (e.g., court decision).

After the completion of the Publication, which includes the submission and examination of correction requests and objections and the corresponding correction in the cadastral tables, the provisional cadastral data are finalized, the cadastral survey is completed, and the National Cadastre begins to operate in the specific area in place of the Land Registry.

What should they do the owners?
The owners will have to, either electronically via the website of the Land Registry (ktimatologio.gr) by selecting the portal of electronic services e-KTIMATOLOGIO, or by going to the office of cadastral surveying, or by carefully reading the documents (Form A: Details of Beneficiary-Ownership Codes and Form A2: Excerpt Diagram), which were sent by the land registry to be checked:

Information about their properties (Land Registry Table)
The boundaries of their land parcels (Cadastral Map).
For greater certainty, they can also consult an engineer, who will carefully check the accuracy of the information in the cadastral table and the Cadastral Map.

What should we pay attention to regarding properties outside the plan?
Areas where the posting takes place and which concern large land areas that have been designated as forest areas require special attention due to the involvement of the land registry and forest maps. Therefore, in these off-plan areas, where private individuals have declared ownership, the Greek State claims ownership of the areas designated as forest, even forested fields, and therefore an objection should be lodged.

Where should they go if they find errors and want to file an objection?
If the error concerns property details (e.g., incorrect name of the beneficiary, or errors concerning the contract, address, use, etc.), the request is simple and can be easily submitted by the owner. If it concerns the registration of the right (e.g., type of ownership and co-ownership percentages), they should consult a lawyer.

If the error concerns the geographical representation of the property, i.e. its location, shape, boundaries, and area, or part of it is forested, then the engineer is responsible for examining how to correct it and submitting all the necessary documents and topographical diagrams proving the error. These types of errors are the most serious and require attention, because later on, correcting them through the PROCESS OF CORRECTING GEOMETRIC CHANGES is more difficult, costly, and time-consuming. For this reason, it is essential that a technical advisor be involved in the appeal process as well as in the examination of the appeal by the competent committee.

What problems should the engineer check and correct when posting the cadastral map?
The engineer will check:

If the property was correctly identified, this is because a significant number of properties, mainly agricultural plots, are located in inaccessible mountainous areas, where even the owners themselves do not know where they are and have been declared “approximately” in the land registry, thinking that the land registry researcher would be able to locate it using the names of the surrounding owners and the place name of the area. In some cases, this was possible. However, if it is not possible to locate the property, then the boundaries must be sought (e.g., with the help of old residents) and a dependent topographic diagram must be drawn up in order to declare it accurately.
How was the plot of land located by the Land Registry surveyor in cases where no topographical diagram was submitted? This is because the location provided by the interested party may often “fall” on another property. Therefore, the original property declaration must be checked to understand the inability to match the contract and the exact location of the property in the Land Registry. If an incorrect indication is found, a dependent topographic diagram must be drawn up to indicate the exact location.
If the shape and area of the plot differ from reality. In this case, a dependent topographic diagram must be drawn up to accurately indicate the area of the plot of land, as shown on the map, matches reality and does not have any discrepancies that will create subsequent problems during the transfer of the property.
Is the property or part of the property claimed by the Greek State? If there is a dispute with the Greek State, the part of the plot claimed by the Greek State (e.g., forest, stream, seashore, archaeological site, or other properties belonging to a Greek government agency) and an objection should be filed with the land registry. Along with the application, old title deeds or other documents, e.g., leases, administrative decisions granting the land parcel, building permits, etc. If, in the posting or ratification of the Forest Map, the property or part of the property is a Forest Area. In this case, there is a conflict between the land registry and the forest maps, and a request/objection must be submitted to the land registry. Along with the request, all information relating to the property must be submitted, such as old contracts, leases, administrative decisions granting the plot of land, building permits, OSDE declarations, etc.
Ownership was not declared during the cadastral survey process. In this case, a declaration must be submitted immediately, either electronically or by appointment at the Cadastral Survey Office.
If the right was rejected on the grounds of adverse possession. In this case, the additional supporting documents must be submitted in order for the registration to be completed and the property to be registered. A dependent topographical diagram must also be drawn up.
The property was declared by a third party and the researcher rejected your right and gave preference to the right of another. Here, the details of the initial declaration must be examined and supplemented so that you can claim it before the committee, e.g., you must have a title deed, the neighboring owners mentioned in the contract must agree with those in the topographical survey (old and new owners).
If the declaration of ownership was made electronically, it should be checked whether the right was not recorded because the files were not uploaded correctly during the electronic declaration (e.g., uploading of a topographic map or contract, etc.). In this case, the documents that were not received by the land registry must be scanned and sent as supplementary documents.
What do we do when we have a contract but cannot accurately locate the property?
Without locating the property, the declaration cannot be accepted, which is why many properties, mainly agricultural plots, are rejected by the land registry. You should therefore seek the assistance of former residents, relatives, neighbors, and other persons who can help you locate the property and prepare a dependent topographical diagram so that it can be accurately declared.