What are Technical Document Processing Services?
City Engineering’s Technical Document Processing services include comprehensive support for procedures required for technical issues relating to real estate and construction, in cooperation with all relevant public and private bodies.
We responsibly handle every stage of the process for files and applications to:
- Municipalities and Urban Planning (YDOM)
• Fire Department (fire safety studies & certifications)
• Forestry Services (classifications, approvals, objections)
• Hellenic Electricity Distribution Network Operator (DEDDIE) – Public Power Corporation (PPC) (electrification, re-electrification, electricity theft reports)
• EYDAP (water supply – sewerage, network conversions)
• Natural Gas Networks (studies, connection applications, installation approvals)
• Notaries and Land Registry (engineer’s certificates, topographical surveys, legalities, declarations of ownership)
Our service covers the collection of the required documents. a6>, the drafting technical studies, the submission of applications and the monitoring of the progress of the file until the final approval or issuance.
With our many years of experience and mechanical expertise, we guarantee:
- Avoid mistakes and rejections
• Significant time savings
• Secure management of personal and technical data
• Complete transparency and customer updates at every step
Whether it’s a permit, certificate, connection, or modification, the City Engineering team is your trusted partner for any bureaucratic challenge.
Where Technical Documents are Required – Detailed Categories of Cases
The Technical Document Processing service is essential in many cases where approvals, certifications, or technical file submissions to public services are required, with the involvement of an engineer. City Engineering takes full responsibility for the procedures, ensuring accuracy, speed, and resolution of any bureaucratic obstacles.
Below are the most important cases in detail:
✅ 1. City Hall – Departments Technical Services
For permits to use public spaces, traffic arrangements for construction projects, ramps for people with disabilities, connections to local networks, or programmatic contracts for public works.
✅ 2. Urban Planning (YDOM)
Submission of applications for small or large-scale permits, regularization of unauthorized buildings, engineer’s certificates, certificates of legality for contracts, changes of use, and approvals of facades.
✅ 3. Fire Department
Preparation and submission of fire protection studies, applications for the issuance or renewal of fire safety certificates, as well as procedures for health-related establishments or special buildings.
✅ 4. Forestry Office
Applications for classification, inclusion, or exclusion from forest maps, support for objections, and technical documentation for the use or transfer of forest land.
✅ 5. HEDNO – PPC
Preparation and submission of electricity connection files for new and old buildings, reconnection, reports of electricity theft, technical supply plans, or objections.
✅ 6. EYDAP
Applications for water supply and sewerage services, changes or extensions to services, opinions on hydraulic networks, and accompanying documents for licensing.
✅ 7. Natural Gas Networks (DEDA / EDA Attica)
Submission of studies for connection or modification of natural gas installations, applications for new supplies, approval of plans, and monitoring until final installation.
✅ 8. Notaries – Preparation for Contracts
Collection and submission of all necessary documents for transfer or parental gift deeds:
• Engineer’s certificates
• Topographical diagrams
• Certificates of legality
• EPC (Energy Performance Certificates)
✅ 9. Land Registry
Declarations of ownership, correction of errors, support for the posting, objections, as well as and complete technical files for installation/ registration of properties.
Our service is tailored to the needs of each file and includes:
• Checking and gathering supporting documents
• Drafting technical or descriptive documents
• Electronic or physical submission
• Monitoring and regular updates to the client
• Contact with the services until the final document is issued
⚠️ In any case, the accuracy, legality, and speed of the procedures are ensured with technical support guaranteed by the City Engineering team.
⭐ Why choose us for Technical Document Processing?
The processing of technical documents in services such as Urban Planning, Municipalities, EYDAP, DEDDIE, Natural Gas, Forestry Services or Fire Department requires experience, perseverance and knowledge of administrative mechanisms. It is not simply a matter of submitting a file — it is about avoiding delays, accuracy and results.
With City Engineering, you have the right partner for every technical process. And that’s because:
1. Complete knowledge of administrative realities
We know how each department works: what it requires, what it rejects, and how to prepare a file correctly from the outset. We proactively address every bureaucratic challenge.
2. Organization and coordination of multiple agencies
Many procedures require cooperation with two or three agencies simultaneously (e.g., urban planning, fire department, municipality). We take care of all the coordination and submissions so you don’t have to.
3. Specialized Engineers per subject
We have civil engineers, surveyors, mechanical engineers, and architects specializing in public administration, so that each case is supported by the appropriate technician.
4. Digital Submission & Immediate Monitoring
We submit files digitally via e-Services or in person where required. We keep you informed at every stage, without you having to wait in line.
5. Transparent Prices – No Hidden Fees
We inform you from the outset about the cost per service and provider, with no surprises. Each quote is tailored to the actual work required.
6. Coverage throughout Greece
We take on cases throughout the country, with the option of remote service and collaborating local offices on islands and in regions.
7. Hundreds of successfully completed cases
From forestry offices to land registries and from fire safety to property transfers, our clients trust us time and time again for our reliability and speed.
Do you have a case that “stuck”?
Contact us today to take on the handling of your file quickly, correctly and quickly, correctly and with 100% technical support from a certified mechanic.
What is the procedure for the Processing of Technical Documents?
The process we follow is fully organized, transparent, and designed to relieve you of any contact with services, delays, and unnecessary bureaucracy. We follow six clear and effective steps:
1️ FREE ESTIMATE & CONTACT
Once we receive your request via form or telephone, we will contact you immediately to record:
- The service involved in the case (Urban Planning, Municipality, Public Power Corporation, Water Supply and Sewerage Company, etc.)
• The type of document you need
• The location and time frame you are working with
• Whether a visit/inspection is required
Within 24 hours, you will receive a detailed quote and schedule.
2️ INSPECTION OR MANAGEMENT OF FILE
Depending on the service:
- We conduct an autopsy or
• We search for old files and technical data from the services
• We check legality, land use conditions, and special requirements
This way, we tailor the file precisely to the service it will be submitted to.
3️ GATHERING OF SUPPORTING DOCUMENTS
We collect or guide you to gather:
- Title deeds of ownership or contracts
• Identity/Tax ID of owner or authorizations
• Previous permits or plans (where applicable)
• Building permit, if required
• Any special document per service
We’ll take care of the rest.
4️ PREPARATION AND SUBMISSION OF THE FILE
Our team prepares the complete file with:
- Technical report or memorandum
• Plans/diagrams
• Special forms for each service
• Appeals, applications, or affidavits
We submit electronically (e-Services) or in person and with registration, as appropriate.
5️ MONITORING AND RECEIPT
We are monitoring the progress of the file until its final approval:
- We keep you informed at every step of the way
• We intervene wherever necessary (corrections, additions)
• We receive the final documents and send them to you the documents in electronic and printed form
6️ OPTIONAL SUPPORT AFTER THE PUBLICATION
Depending on the type of case, we offer:
- Notification of the notary or other third party (e.g. for transfer)
• Declaration to the Land Registry or E9
• Accompanying technical work (topographical, PEA, structural)
In a nutshell:
You tell us what you need – we take care of everything until final approval, with full technical support, speed, and accuracy.
Supporting Documents for Technical Document Processing (Per Service)
The correct and complete collection of supporting documents is crucial for the successful processing of files in public services. The team of City Engineering ensures that all the required documents are ready, updated and in accordance with the specifications of each service.
Below we present the supporting documents that are usually required, divided into:
From the Customer
For Submission to the Agency
Common Supporting Documents for ALL Services:
From Customer:
• Title of ownership / contract
• Copy of identity card and tax identification number
• Previous permits / plans (if any)
• Authorization (when required)
• Recent Cadastral extract or E9
• Responsible statement of acceptance or assignment
• Consent opinion of co-owners (where required)
For Submission to the Agency:
• Engineer’s technical report
• Topographical diagram / floor plans / cross-sections
• Applications, objections, or affidavits
• Photographic documentation or autopsy
• Government fees (where required)
• Special designs or opinions (per service)
Special supporting documents per SERVICE:
Urban planning (YDOM)
• Technical report / architectural plans
• Certificate of legality / arbitrariness
• Topographical diagram
• EEDMK fee or full permit fee
• Consent of co-owners (in apartment buildings)
Fire Department
• Fire safety study (active & passive)
• Floor plan and escape plan
• Photographs of firefighting equipment
• Equipment certificates
• Application fee
Forestry Offices
• Copy of Forest Map
• Characterization Memorandum
• Topographic map dependent on EGSA
• Objection (in case of dispute)
• Local authority decision (in cases of municipal land)
⚡ HEDNO – PPC
• Technical description of installation
• Declarations Electrician (YDE)
• Photos of meter / supply
• Old invoice or number of supply
• Authorization for the submission
EYDAP
• Application for supply or conversion
• Technical plan for water supply/sewerage
• Topographical survey with networks
• Water meter certificate / old bills
• Fee for new supply
Natural Gas (DEDA / EDA Attica)
• Installation study
• Floor plan / piping route plan
• Photos of boiler / space
• Chimney or ventilation certificate
• Installer’s affidavit
• Registration fee
Notaries / Transfers
• Certificate of engineer (Law 4495/2017)
• EPC (Energy Performance Certificate)
• Topographical survey with EGSA
• Declaration of Land Registry
• Contracts and tax information
Land registry
• Topographical diagram and declaration of ownership
• Copies of contracts
• Sheet of registration / FEX
• Certificates Municipality (if it is for within plan)
• Application for correction or registration of rights
In every case, our team takes care to cross-check, update and completes your file with accuracy, so that we can avoid delays or rejections.
Administrative Side – What our office undertakes
The City Engineering team takes full responsibility for managing your file for any technical procedures involving public services and agencies. From document collection to final approval, we ensure complete coverage without any stress for the owner.
Specifically, we undertake:
- The drafting of all necessary technical, legal, or descriptive documents
• The preparation and submission of applications or appeals to the competent authorities
• Electronic or physical submission to City Halls, Urban Planning Departments, EYDAP, DEDDIE, etc.
• Collection and payment of the necessary fees
• Regular communication with the employees of the services
• Monitoring the case and immediately informing the client
• Receiving the approved documents and delivering them in electronic or printed form
Important: Each authority (Municipality, Town Planning, DEI, Forestry Department, etc.) may have specific requirements depending on the area, type of property, or nature of the work. That is why we examine each case individually and adapt the file to ensure immediate approval without delays.
